A board meeting reminder is an important way to ensure that participants are informed and well-prepared for a planned event. It typically contains important information including the meeting’s title, time and date as well as the location (or virtual platform) and relevant items on the agenda. Additionally, it serves as a polite nudge encouraging participants to organize their agendas and review any material they have. With the help of effective tools and templates, a well-crafted meeting reminder could be sent out on a regular basis to promote participant accountability and highlight the importance of scheduling engagements.
To come up with an effective and persuasive reminder of your meeting Take a look at the following tips:
Use a friendly tone to encourage recipients to respond or confirm attendance. ensure you send clear email copy that includes all relevant information. Include the meeting link or platform details in your email to minimize the possibility of confusion.
It is recommended to send reminders at regular intervals, such as one week prior to the meeting, followed by a second reminder a day prior and finally a final reminder on the day of the event. This can reduce the time required to prepare for meetings, and increase the probability of having a positive outcome.