Minutes of board meetings are a crucial aspect of good governance. They that there are accurate records of every discussion and decision. The responsibility of recording minutes of a meeting generally fall to the board secretary or the person who is designated to the task.
The person who keeps the minutes of the meeting must be able listen and accurately record the entire discussion even when directors are debating a topic or talking over each other. Minutes could be scrutinized in court in the event of a lawsuit against the company which is https://www.aboutboardroom.com/boardmaps-vs-boardeffect-board-porta why they must be as objective and neutral in the event of a lawsuit.
Identify the date, time, and location of the meeting. This information is needed to record your minutes following the meeting. It also will make it easier for your readers to find the relevant information. It is important to note whether the meeting was regular, a special one, an emergency or executive session.
List all attendees who attended the meeting, including the presiding officers and board members, as well as non-voting attendees, such as staff or guests. Having an accurate record of who is in attendance is important, especially for recording meetings conducted remotely.
Include an overview of every agenda item, including short summary sentences or two that mentions the main topics of discussion and any important decisions that were made. It is important to not include too excessive details. In fact, detailed minute books can overwhelm readers and make it difficult to understand the direction of the company.